Case Study
An event safety company striving for process improvement & efficiency
Case Study: Streamlining recruitment for an event safety company
Client:
Event safety provider (Specialising in crowd management for sports stadiums)

The challenge:
The company was relying on a manual, time-consuming hiring process that involved multiple checks, documents, and communication with prospective hires. With tight deadlines and large staffing demands, they were looking for a way to automate key recruitment tasks and ensure they were hiring the right people quickly, without sacrificing quality or compliance.
Client: Event safety provider (Specialising in crowd management for sports stadiums)
The challenge:
The company was relying on a manual, time-consuming hiring process that involved multiple checks, documents, and communication with prospective hires. With tight deadlines and large staffing demands, they were looking for a way to automate key recruitment tasks and ensure they were hiring the right people quickly, without sacrificing quality or compliance.
How we did it
Pair stepped in with a tailored system designed to automate and streamline the recruitment process. Here’s how we transformed their hiring workflow:
1. Tailored recruitment system
Pair implemented a customised recruitment platform for the event safety company that allowed them to automate key tasks such as job posting, applicant tracking, and document management. The system also ensured that all necessary compliance checks - such as background checks, certifications, and training verifications—were completed seamlessly and on time.
2. Automated compliance checks
Compliance is a critical part of hiring for event safety, and Pair’s platform helped ensure that all new hires met the required standards. The system automated the tracking of certifications and background checks, ensuring that no step was overlooked in the process. This helped maintain the company’s high-quality standards while reducing the risk of missing crucial compliance tasks.
3. Improved hiring speed & reduced costs
By automating the bulk of the recruitment tasks, the event safety company was able to hire staff much more quickly - allowing them to fill roles faster without compromising on quality. The reduction in manual effort and administrative overhead led to a 72% reduction in recruitment costs, enabling the company to scale without increasing their staffing budget.
4. Real-time monitoring & reporting
Pair’s system also provided real-time visibility into the recruitment pipeline, allowing the company to track the status of each hire and monitor the progress of all compliance checks. This transparency helped the operations team stay on top of recruitment deadlines, ensuring that no event was left understaffed.
The conclusion
By leveraging Pair’s tailored recruitment solution, the event safety company was able to streamline their hiring process and scale quickly to meet growing demands. The automated system allowed them to maintain high standards for compliance and hire quality staff in a fraction of the time it used to take, all while cutting recruitment costs by 72%.
Beyond the numbers, the real success was cultural:
This process improvement not only helped the company keep up with their fast-paced environment but also ensured they could continue to deliver exceptional safety services at sports stadiums and events without missing a beat. Thanks to Pair’s system, they were able to optimise their workforce management, saving time and money while enhancing their operational efficiency.
Interested in finding out how Pair can help your business?
Get in touch today.
